Setting up a Virtual Live SmarterProctoring Exam

Exam creation will be a two-part process. You will first build the exam in Canvas, then set your proctoring preferences within SmarterProctoring. Since this option will assess a student-pay fee, please consider creating an announcement or syllabus statement to notify students of the fees. You may use the sample syllabus statement found here and modify it to suit your course.

Note; Virtual Live is not available for UMSL due to the student-pay requirement.

Setting up the exam in Canvas

1. Create a quiz in Canvas as you normally would.
2. Under the options, set a time limit (See Fig. 1).
   
   Figure 1: Setting time limit
   Set an access code (See Fig 2).
   For test security, please use a different access code for each exam. Using an access code ensures students cannot take the exam outside of the SmarterProctoring system.
   
   Figure 2: Add an access code
   
   
3. Check that there is one one Assign To block set that encompasses the entire exam window (See Fig. 3).
   
   
   Figure 3: Setting the assignment date and testing window of the exam
4. Save the exam.  You may publish it now, or continue with the SmarterProctoring setup and publish the exam closer to its availability date.

Setting up the Exam in SmarterProctoring

Note: Because of differences in the process for the different third-party vendors and in-person proctoring options, please contact us for further assistance.

1. Enable SmarterProctoring from your course Settings menu.
2. Navigate to, then select, the SmarterProctoring link in the course menu to open the SmarterProctoring dashboard.
3. Select New Exam in the top right corner (See Fig. 4).
   Figure 4: Choosing new exam from SmarterProctoring dashboard
4. Under the Import Exam option, select the Select drop-down box to choose the exam to import, then select the blue Import Exam box to finalize selection (See Fig. 5).
   
   
   Figure 5: Choose exam for import
5. On Exam Detail page, check the fields (an asterisk indicates a required field) to ensure the imported exam contains the correct data (See Fig. 6).  If there are any questions as to what each field is or why it is included, hover your mouse over the (?) and an explanation box will pop up. The URL field is the link to the exam, or the third-party tool housing the exam in your Canvas site. The Scheduling Window should not be confused with the Testing Window which is the date range for taking the exam.
   
   
   Figure 6: Exam details page of SmarterProctoring exam set up
6. Select Continue.
7. On the Permitted Items page, toggle the button on far right to enable a permitted item (See Fig. 7).
   
   Figure 7: Enabling allowed items
   • Once enabled, use the text box to add specific, explicit directions about using the permitted item. For example, if permitting Notes, you may specify the quantity or format of the notes to be used.  For Calculators, you may specify the type permitted or choose an online Calculator; refer to this article for more details about the online Calculator.
   • Note: Enabling Bathroom Break gives the student the ability to leave the room and presents an opportunity to access reference materials away from the recorded session. Use with caution. 
8. Select Continue.
9. Use the Notes page to give any further specific directions to both students and virtual proctors (See Fig. 8).  The Notes for Students can be any additional instructions or reminders you would like to give the student. The Notes for Proctors field is only used if Virtual Live or in-seat testing is allowed. Use it to list out any specific actions the proctor should do when monitoring your student, such as check scratch paper.
   Figure 8: Notes for students and proctors
10. Select Continue.
11. In Proctor Settings, you will establish what type of proctoring the students may use (See Fig 9). For online, AI monitored exams, choose Automated Online Proctoring.  If you wish to permit in-person testing, please contact us for further assistance.
    When choosing the Automated Proctoring Permission Settings, you may choose a default Lock Down Options of Strict or Lenient, or you may choose your own custom settings. Under Verification Options, please disable the Verify ID and Room Scan items as the live proctor will complete this with the student as part of the onboarding process.
    Figure 9: Proctoring options
12. Select Continue.
13. The Confirmation page is a summary of the exam details. (See Fig. 10).
14. Select Back to return to a previous page to make corrections, or select Confirm to save the exam (See Fig. 10).
    
    Figure 10: Confirmation page of exam set up

Setting up exam accommodations

If a student needs an accommodation, such as extended time or extra attempts, you must enable the accommodation in the Canvas exam before altering the settings in SmarterProctoring.  Use the Moderate This Quiz settings to add accommodations in the Canvas test, then please see Setting Up a Special Accommodation for how to complete this process on the SmarterProctoring side.